CalendarConnect: Calendly → Mindbody
Turnkey one-way integration that automatically creates Mindbody appointments from Calendly bookings with real-time sync, client profile creation, and custom question mapping.
CalendarConnect: Calendly → Mindbody
Turnkey one-way integration that automatically creates Mindbody appointments from Calendly bookings with real-time sync, client profile creation, and custom question mapping.
Overview
CalendarConnect automatically syncs Calendly bookings into Mindbody appointments, eliminating double-bookings and manual data entry for fitness, wellness, and beauty businesses. When a client books through Calendly, the appointment is instantly created in Mindbody with the correct appointment type, staff member, and location -- no manual intervention required.
The integration handles new bookings, reschedules, and cancellations in real time. Client profiles are automatically created in Mindbody from Calendly booking data, or existing records are updated with each new booking. Custom question answers from Calendly intake forms can be mapped to Mindbody custom fields and indexes, ensuring no client information is lost in the handoff.
For multi-location businesses, CalendarConnect supports mapping different Calendly event types to specific Mindbody locations, appointment types, and staff members.
Key Features
Real-Time Appointment Sync
- Automatic Mindbody appointment creation from Calendly bookings
- Instant reflection of new bookings, reschedules, and cancellations
- Dynamic mapping to correct Mindbody appointment types, staff, and locations
Client Data Management
- Automatic client profile creation in Mindbody from Calendly bookings
- Existing client records updated with each booking
- Essential client details captured and synced accurately
Custom Question Mapping
- Calendly intake form answers sync to Mindbody custom fields and indexes
- No client information lost between platforms
Multi-Location Support
- Map multiple Calendly event types to different Mindbody locations
- Staff assignment mapping per event type
- Multiple appointment type support
Data Types Synced
| Data Type | Direction | Details |
|---|---|---|
| Appointments | Calendly → Mindbody | Date, time, duration, type |
| Client profiles | Calendly → Mindbody | Auto-creation or update |
| Event type mappings | Calendly → Mindbody | Appointment type, staff, location |
| Custom form responses | Calendly → Mindbody | Mapped to custom fields/indexes |
| Reschedules | Calendly → Mindbody | Real-time updates |
| Cancellations | Calendly → Mindbody | Real-time sync |
| Staff assignments | Calendly → Mindbody | Per event type mapping |
| Location information | Calendly → Mindbody | Multi-location routing |
Setup
- Connect -- Link your Mindbody and Calendly accounts in the CalendarConnect dashboard. No coding required.
- Configure -- Map Calendly event types to Mindbody appointment types, staff members, and locations. Set up custom question field mapping.
- Automate -- Bookings flow automatically from Calendly into Mindbody in real time.
Setup typically completes in under 30 minutes.
Pricing
| Plan | Price | Includes |
|---|---|---|
| Base | $199/mo | Core sync, 100 bookings/month |
| Additional 100 bookings | $99/mo | Booking overage tier |
| Additional Mindbody Location | $49/mo each | Multi-location add-on |
| Additional Appointment Type | $19/mo each | Event type expansion |
Pricing is usage-based on monthly booking volume.
Requirements
- Active Mindbody subscription (all account types)
- Paid Calendly subscription (all plans supported)
- No coding or developer resources required
FAQ
Is this a two-way sync?
No. CalendarConnect is one-way only: Calendly to Mindbody. Appointments created directly in Mindbody are not reflected back in Calendly.
What happens when a client reschedules or cancels?
Reschedules and cancellations in Calendly are reflected in Mindbody in real time. The appointment is updated or removed automatically.
Are new client profiles created in Mindbody automatically?
Yes. When a new client books through Calendly, CalendarConnect automatically creates their profile in Mindbody. If the client already exists, their record is updated with the latest information.
Can I map Calendly custom questions to Mindbody fields?
Yes. Custom question answers from Calendly intake forms can be mapped to Mindbody custom fields and client indexes during configuration.
How does multi-location mapping work?
Each Calendly event type can be mapped to a specific Mindbody location, appointment type, and staff member. This allows different booking pages to route to different locations automatically.
Is a free trial available?
Yes. A free trial option is offered -- contact APIANT for details.